Privacy Notice - St Lukes Church

Legal Notices & Privacy

Charity Name

This site is operated by The Parochial Church Council of the Ecclesiastical Parish of St Luke's, Maidenhead, Berkshire, which is registered with the Charity Commissioners under reference 1129951

Privacy Notice

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The Incumbent and PCC of St. Luke’s Church, Maidenhead are the data controllers and can be contacted via the Contact Us page on this website. This means they decide how your personal data is processed and for what purposes. GDPR deems both the Incumbent and the PCC to be separate entities and therefore separate data controllers; in the Privacy Notice ‘us’, ‘we’, ‘our’, and ‘the church’ refer to both.

3. How do we process your personal data?
We comply with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -
To enable us to provide a voluntary service for the benefit of the public in a geographical area as specified in our constitution
To administer membership records
To fundraise and promote the interests of the charity
To manage our employees and volunteers
To maintain our own accounts and records (including the processing of gift aid applications)
To inform you of news, events, activities and services running at St. Luke’s
To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

The right to request a copy of your personal data which the church holds about you
The right to request that the we correct any personal data if it is found to be inaccurate or out of date
The right to request your personal data is erased where it is no longer necessary for us to retain such data
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator at admin@stlukeschurchmaidenhead.org.uk . (this applies whether your communication relates to the Incumbent or the PCC). You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Copyright Notice

This site www.stlukeschurchmaidenhead.org.uk contains copyrighted material, trademarks and other proprietary information, including, but not limited to, text, graphics, software, manuals, data, scripts, and coding (collectively "Content"). All Content on www.stlukeschurchmaidenhead.org.uk, including both displayed and undisplayed contents of source files and databases, is copyrighted individually and as a collective work under the United Kingdom copyright laws. St Luke's Church Maidenhead owns a copyright in the selection, coordination, arrangement and enhancement of such Content, as well as in the Content itself. St Luke's Church Maidenhead grants permission to use and reproduce textual Content from this site, including any accompanying graphics, provided that (1) St Luke's Church Maidenhead's copyright notice appears in all copies; (2) use of such Content is for informational and non-commercial or personal use only; (3) such Content will not be reposted to the Internet or any other commercial network or broadcast in any media; (4) graphics are used or reproduced only as integrated with the textual Content with which they originally appeared; and (5) no modifications of any Content are made. Such use or reproduction does not give any person other than St Luke's Church Maidenhead any ownership or copyrights in the Content. Use for any unpermitted or unlawful purpose is expressly prohibited by law. Design, layout, and other elements of the website are protected by the law of passing off, trademark, unfair competition, and other laws and may not be copied or imitated in whole or in part. The above limited permission to use and reproduce Content does not include any permission to use or copy the design, layout, or other protected elements.

Website Links

Linked sites not within the www.stlukeschurchmaidenhead.org.uk domain are not under the control of St Luke's Church Maidenhead and St Luke's Church Maidenhead is not responsible for the contents of any linked site or of any link contained in a linked site, or any changes or updates to such sites. St Luke's Church Maidenhead is not responsible for any file or transmission received from any linked site, and provides these links only as a convenience, and the inclusion of any link does not imply endorsement by St Luke's Church Maidenhead of the linked site.

Warranty

St Luke's Church Maidenhead and its content suppliers make no representations about the suitability of any content for any purpose. All such content is provided "as is' without warranty of any kind. St Luke's Church Maidenhead and its content suppliers disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, and non-infringement. In no event shall St Luke's Church Maidenhead or its content suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, loss of data or loss of revenues or profits, whether in an action of contract, negligence or otherwise, arising out of or in connection with the use of content available from this site or server. Content may include technical inaccuracies or typographical errors. St Luke's Church Maidenhead or its content suppliers may make improvements or changes in the content, or in any of the products and services described herein, at any time. Because some locations do not allow the exclusion or limitation of liability for consequential or incidental damages, the above limitation may not apply to you.

License Disclaimer

Nothing on this web site shall be construed as conferring any license under any of St Luke's Church Maidenhead's or any third party's intellectual property rights, whether by estoppel, implication, or otherwise.

Claims Resulting From Your Use of This Web Site

As a condition of use of this web site, you, the end user, agree to indemnify St Luke's Church Maidenhead and its content providers from and against any and all liabilities, expenses, including legal fees, costs and damages arising out of claims resulting from your use of this web site, including, without limitation, any claims alleging facts that if true would constitute a breach by you of these terms and conditions.

Cookies

A cookie is a small piece of information that tells a web site you have visited it before. This website sets a cookie in your web browser whenever you complete one of the forms that requests your personal information. The cookie is stored on your computer's hard drive, taking up less than 300 bytes of disk space, and is used so that on future visits to the site information fields can be pre-completed. Only the St Luke's Church Maidenhead website can read the cookie. It cannot read cookies set by other sites. Cookies save you time and help us to help you. We learn what is important to our visitors. This allows us to focus our efforts on the information you need. Much of the site can be accessed with cookies disabled. However, your visit will be enhanced if cookies are enabled. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. Please see the "Help" menu for your browser.